Privacy Policy

This Policy applies as between you, the User of this Website and NDX Education / National Dentex Labs the owner and provider of this Website. This Policy applies to our use of any and all Data collected by us in relation to your use of the Website and any Services or Systems therein.

Version 1.1:

Minor edits August 2025 (grammar/formatting only, no policy changes).

Original Publication: June 2024

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:
"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Website;
"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Website;
"Cookie": means a small text file placed on your computer by NDX Education / National Dentex Labs when you visit certain parts of this Website. This allows us to identify recurring visitors and to analyze their browsing habits within the Website.
"Data": means collectively all information that you submit to the Website. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
"NDX Education / National Dentex Labs": means NDX Education / National Dentex Labs, a company incorporated in the United States of America with Company registration Number 4712985, located at 4400 PGA Blvd., Suite 700 | Palm Beach Gardens, FL 33410;
"Service": means collectively any online facilities, tools, services or information that NDX Education / National Dentex Labs makes available through the Website either now or in the future;
"System": means any online communications infrastructure that NDX Education / National Dentex Labs makes available through the Website either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;
"User" / "Users": means any third party that accesses the Website and is not employed by NDX Education / National Dentex Labs and acting in the course of their employment; and
"Website": means the website that you are currently using https://education.nationaldentex.com and any sub-domains of this site unless expressly excluded by their own terms and conditions.

2. Data Collected

Without limitation, any of the following Data may be collected:
  • 2.1 name;
  • 2.2 date of birth;
  • 2.3 job title & profession;
  • 2.4 contact information such as email addresses and telephone numbers;
  • 2.5 demographic information such as post code, preferences and interests;
  • 2.6 financial information such as credit / debit card numbers;
  • 2.7 IP address (automatically collected);
  • 2.8 web browser type and version (automatically collected);
  • 2.9 operating system (automatically collected);
  • 2.10 a list of URLS starting with a referring site, your activity on this Website and the site you exit to (automatically collected); and
  • 2.11 Cookie information (see Clause 10 below).

3. Our Use of Data

  • 3.1 Any personal Data you submit will be retained by NDX Education / National Dentex Labs for as long as you use the Services and Systems provided on the Website. Data that you may submit through any communications system that we may provide may be retained for a longer period of up to one (1) year. 
  • 3.1.1 A record retention period of seven (7) years for Continuing Education (CE) records, including but not limited to attendance records and course verifications, is a common guideline, though it can vary depending on the specific licensing board and jurisdiction. A seven-year retention period is frequently recommended or required.
  • 3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
  • 3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see Clause 9 below.
  • 3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
  • 3.4.1 internal record keeping;
  • 3.4.2 improvement of our products / services;
  • 3.4.3 transmission by email of promotional materials that may be of interest to you;
  • 3.4.4 contact for market research purposes which may be done using email, telephone or mail. Such information may be used to customize or update the Website.

4. Third Party Websites and Services

NDX Education / National Dentex Labs may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of this Website. Any Data used by such parties is used only to the extent required by them to perform the services that NDX Education / National Dentex Labs requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

5. Changes of Business Ownership and Control

  • 5.1 NDX Education / National Dentex Labs may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
  • 5.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.

6. Controlling Access to your Data

  • 6.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
  • 6.1.1 use of Data for direct marketing purposes; and
  • 6.1.2 sharing Data with third parties.

7. Your Right to Withhold Information

  • 7.1 You may access certain areas of the Website without providing any Data at all. However, to use all Services and Systems available on the Website you may be required to submit Account information or other Data.
  • 7.2 You may restrict your internet browser’s use of Cookies. For more information, see Clause 10 below.

8. Accessing your own Data

  • 8.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
  • 8.2 You have the right to ask for a copy of your personal Data on payment of a small fee.

9. Security

Data security is of great importance to NDX Education / National Dentex Labs and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.

10. Changes to this Policy

  • 10.1 NDX Education / National Dentex Labs reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.
  • 10.1.1 Minor Changes
    Minor changes (such as clarifications, formatting or corrections) will be posted on this page with a revised “Last Updated” date. We encourage you to review this page periodically to stay informed of how we protect your information.
  • 10.1.2 Material Changes
    Material changes (such as new data collection practices, expanded uses or sharing with new third parties) will be communicated to you directly through [email, in-app notification, banner notice, etc.] prior to the changes taking effect. Where required by law, we will also seek your consent to those changes.
  • 10.2 Your continued use of our services after the effective date of any updated Privacy Policy constitutes your acceptance of the changes. You are therefore advised to check this page from time to time.

11. Contacting Us

If there are any questions regarding this privacy policy, you may contact us at NDXEducation@NationalDentex.com